Archive for April, 2007

April 2007 Meeting Minutes

Published by
Saxony HOA
on April 25, 2007

Download: April Meeting Minutes (PDF)

Saxony Condominium Association
Board of Directors Meeting
Meeting Minutes
April 5, 2007

Opening:
The regular meeting of the Saxony Condominium Association Board of Directors was called to order at 7:00 PM on April 5, 2007 at the Saxony Clubhouse

Present:
Adam Bresson, Tamela Collins, Page Perey, Phillip Ramey, Jeremy Satterlee, Marcel Scheel, Tricia Simon

Proceedings:

  • Review of board member roles and goals
  • Review of operating budget
  • February meeting minutes:
    • Marcel suggested including emergency contact info at the bottom of the meeting minutes
    • MOTION to approve minutes by Page, seconded by Tamela and passed
  • Key Bank reserve accounts:
    • Key Bank fees and those of other banks were reviewed
    • MOTION to establish reserve accounts with Key Bank by Page, seconded by Tricia and passed
  • Collection resolution policy:
    • MOTION to adopt the collection resolution policy by Page, seconded by Adam and passed
    • A copy of the collection resolution policy will be sent to all home owners
    • MOTION to request a return receipt on copies sent to home owners that are more than sixty (60) days delinquent by Adam, seconded by Tamela and passed
  • Clubhouse use policy:
    • Edits to be made: damage deposit set at $150.00; ‘Users Fee’ to be a $50.00 flat fee with a three (3) hour limit
    • Marcel to submit edited document for Board approval at the next meeting
  • Package delivery:
    • Adam will get quotes for parcel boxes
  • Rental cap policy:
    • Marcel recommended that the Board have an attorney create a draft policy and will provide the Board with a list of attorneys
  • Community communication:
    • Adam will investigate domain names available for establishment of a community website
    • Board member profiles and newsletter topics should be sent to Page
  • Sign violations:
    • Unit B101 and lots 36 and 41 were sent a sign violation letter
    • Two of the signs had already been removed
  • Wysong questions:
    • Board would like an update on completion of construction
    • Requested that a Wysong representative be present at the next board meeting
  • Parking spaces:
    • Marcel will provide a list of units and allocated parking spaces
    • Marcel will also get a bid for the marking of reserved parking spaces
  • Hardwood flooring agreement:
    • Adam will edit the agreement examples provided by Marcel
  • Water billing:
    • Owners need to establish water in their own name; this should be written in as part of the rental agreement
    • Marcel will contact Minol to determine if billing is done on individual meters or on a RUBS program
  • Postal Designation
  • Options for disruptive community members:
    • Policies and fines
    • Contact police

Topics for the next meeting:

  • Community watch program
  • Playground safety
  • Hiring Jeremy full-time
  • Request for a fence install

Adjournment:
Meeting was adjourned at 9:15 PM. The next general meeting will be held at 7:00 PM on May 3, 2007, at the Saxony Clubhouse.

Minutes submitted by Phillip Ramey, Secretary.