May 2007 Meeting Minutes

Download: May 2007 Meeting Minutes (PDF)

Saxony Condominium Association
Board of Directors Meeting
Meeting Minutes
May 3, 2007

Opening:
The regular meeting of the Saxony Condominium Association Board of Directors was called to order at 7:00 PM on May 3, 2007 at the Saxony Clubhouse

Present: Page Perey (Vice President), Tamela Collins (Treasurer), Phillip Ramey (Secretary), Tricia Simon (Member-at-Large), Marcel Scheel (SUHRCO), Val Dorman (Wysong)
Not Present: Adam Bresson (President)
Quorum? Yes

Proceedings:

  • Owners’ Forum
    • Timeline for communications from the Board
    • Package delivery / postal drop boxes
    • Siding and porch update/timeline
    • Gate security
    • Water billing
      • Water is billed on a RUBS program
      • Marcel presented a draft notice to inform owners of where to direct payments
  • Review of March meeting minutes:
    • Marcel suggested including Board member positions on the minutes; MOTION to include Board member positions by Tamela, seconded by Page and passed
    • MOTION to approve minutes by Tricia, seconded by Tamela and passed
  • Distribution of meeting minutes:
    • Homeowners have expressed concern regarding the delay in receiving minutes
    • Marcel suggested that meeting minutes be distributed to the Board via e-mail within five (5) days of the meeting for approval so that meeting minutes are available to homeowners by the 15th of every month
    • A community kiosk is planned for onsite distribution/posting of minutes; minutes will also be made available via e-mail or postal mail; Page will investigate kiosk options
  • Review of operating budget
  • Real estate signage:
    • MOTION to approve signage request for Unit #41 and to move forward with the establishment of an available units as quickly as possible by Tricia, seconded by Page and passed
  • Common area carpet cleaning:
    • One bid has been received; SUHRCO will seek additional bids and the topic will be revisited at the June meeting
  • Increasing hours of onsite facilitator:
    • Marcel distributed a copy of the Saxony Facilitators Guide; Board members will review the document and the topic will be re-visited at the June meeting
  • Attorney selection:
    • SUHRCO is currently utilizing Chris Sundberg for collections and declarations items
    • Board will review provided attorney biographies and the topic will be re-visited at the June meeting
  • Postal designation:
    • Tamela contacted the appropriate person with the City of Sammamish and was able to update her address
    • The city will be filling a position to handle future address change needs
  • Construction update by Val Dorman:
    • Parking spaces will be properly marked following the last unit closing
    • Siding and painting
      • Wysong is waiting on details from Trinity|ERD
      • Wysong hopes to have work completed at the end of September, but this is contingent upon favorable weather
      • As necessary Wysong will remove and replace exterior areas damaged by mold or rot
  • Open forum:
    • Recycling areas by Buildings F & G
    • Parking passes
    • Security

Topics for the next meeting:

  • Common area carpet cleaning
  • Attorney selection
  • Community gathering
  • Postal drop boxes
  • Hardwood flooring agreement
  • Playground safety
  • Community watch program
  • Increasing hours of onsite facilitator
  • Fence install request

Adjournment:
Meeting was adjourned at 9:10 PM. The next general meeting will be held at 7:00 PM on June 7, 2007, at the Saxony Cluhouse.

Minutes submitted by Phillip Ramey, Secretary.

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