July 2007 Meeting Minutes
Download: July 2007 Meeting Minutes (PDF)
Saxony Condominium Association
Board of Directors Meeting
Meeting Minutes
July 9, 2007
Opening:
The regular meeting of the Saxony Condominium Association Board of Directors was called to order at 7:10 PM on July 9, 2007 at the Saxony Clubhouse
Present: Adam Bresson (President), Tammi Collins (Treasurer), Phillip Ramey (Secretary), Tricia Simon (Member-at-Large)
Not Present: Page Perey (Vice President), Marcel Scheel (SUHRCO)
Quorum? Yes
Owner’s Forum
- Parking Concerns (see ongoing items)
- Unit B106 Concerns
- Plumbing / Neighbor Items
- Has requested meeting with homeowner & tenants
- Tammi will contact Val (Wysong) and Marcel (SUHRCO) to follow up
- Never received payments stubs for dues
- Landscaping
- Irrigation system not watering properly
- Investigate replacement of fallen trees
Updates
- Review of previous month’s operating budget and meeting minutes
- Construction:
- Construction hours: Mon-Fri 7am-8pm; Sat 9am-6pm
- Material will now be removed the day-of-work
- Structural repairs (including water damage) are now in progress on all buildings
- Ten violation letters sent during previous month
Completed Items
- Real estate sign:
- Sign has been installed near main entrance
- Information on adding a listing is available from SUHRCO
Ongoing Items
- Rental Cap Agreement: Adam will forward draft to board members for review
- Garbage/Recycling:
- Tammi and Page will work on verbiage for signs
- Gray bins are for the mailbox area; Blue bins should remain in the garbage/recycling area
- Property Walkthrough: Tricia will compile notes from June’s walkthrough and forward to board members
- Parcel Boxes: Adam will provide board with box specifications and purchase/installation costs
- Saxony HOA website:
- Domain (saxonyhoa.org) and hosting plan have been purchased
- Board contact e-mail has been sent up (info@saxonyhoa.org)
- Adam and Phill will work on additional site set up and features
- Parking:
- Need an updated date for the marking of reserved spaces
- Board members will review current visitor parking policies to aid in considering the implementation of an extended stay permit system and updates to visitor parking policies
- Promotional HOA Dues Payments: Tammi will verify all promotional dues payments have been deposited
- Construction:
- Phill will request monthly construction updates from Val (Wysong)
- Adam will alert Wysong that construction materials are being placed next to handicapped spots
New Items
- Irrigation Plan:
- Jeremy Saterlee submitted bid for creation of an updated irrigation plan that will be provided to the new landscaping company (Greg’s Gardening)
- Board requests that SUHRCO seek an additional bid for the creation of an irrigation plan from Greg’s Gardening
- Cabana:
- Adam will check with Wysong regarding the removal/cleaning of sales materials
- Adam will determine if the grill has been turned on and on the exposed wires outside
- Secure Entry Boxes: Tammi will work on procedure to program codes
- FiOS Wiring: MOTION to further explore FiOS wiring options by Adam, seconded by Tricia and passed
Adjournment:
Meeting was adjourned at 8:41 PM. The next general meeting will be held at 7:00 PM on August 13, 2007,
at the Saxony Clubhouse.
Minutes submitted by Phillip Ramey, Secretary.