Download: September 2007 Meeting Minutes (PDF)
Saxony Condominium Association
Board of Directors Meeting
Meeting Minutes
September 10, 2007
Opening:
The regular meeting of the Saxony Condominium Association Board of Directors was called to order at 7:05 PM on September 10, 2007 at the Saxony Clubhouse
Present: Adam Bresson (President), Page Perey (Vice President), Phillip Ramey (Secretary), Tammi Collins (Treasurer), Tricia Simon (Member-at-Large), Marcel Scheel (SUHRCO)
Quorum? Yes
Owner’s Forum
- Water billing concerns
- Noise issue related to howling dogs off property
- Concerns regarding privacy and the selling of information to mailing lists
- Questions regarding satellite dish rules
- Vents:
- Questions regarding how to open vents and which are external
- G-building resident request for stairwell ventilation due to smoke
- Homeowner in need of reimbursement for Roto Rooter bill
- Two homeowners expressed a need to receive HOA payment stubs
- Utilities:
- Inquiry into progress of installation of FiOS
- Homeowner noticed gas smell by gas meters; advised to contact PSE
- Security:
- G-building callbox is not functioning; the phone line was disconnected by Verizon and Wysong/SUHRCO are looking into resolving this
- Concerns expressed regarding insecurity of entry gates
- Maintenance:
- Bushes near Unit #39 in need of trimming
- Garbage/recycling in the garage
- Construction:
- Homeowner reported wall damage in unit due to construction; will contact Wysong
- Nails in roadway
- Worker conduct
Updates
- Review of previous month’s operating budget and meeting minutes
- SUHRCO & Wysong agreed to a 24-48 hour initial response time to homeowners
- Construction Update:
- Paperwork has been filed for fire sprinkler replacement
- Wysong is investigating and working to resolve garage and storage leaks as well as courtyard drainage issues
- Siding installation hs been delayed due to delays in receiving materials; weather and delivery of materials permitting, installation is scheduled to be completed by September 30, 2007
Ongoing Items
- Rental Cap Agreement:
- Will post draft on HOA website (Saxonyhoa.org) for community feedback through October 1st
- Comments will be reviewed at the October meeting with final board approval at the November meeting and a mail vote following approval
- Garbage/Recycling Signage:
- Page investigated additional sources for production; Kinko’s found to be significantly less expensive than ArtCo
- Signage will not be purchased/installed until after siding is complete
- Page will provide updated text suggestions and seek approval by the board in October
- Parcel Boxes: Adam ordered two (2) parcel boxes following the last meeting and they should arrive within 2-3 weeks with installation completed by early October
- HOA website (saxonyhoa.org):
- MOTION to approve the current draft site as final by Adam, seconded by Page and passed
- Phill will work with the board to create and add an F.A.Q. page
- Neighborhood Watch: Adam is continuing to collection information and concerns from homeowners and will report at the October meeting
- FiOS Installation:
- Adam has been in contact with Verizon; Saxony is on the list to have a consultant come out to the property
- Marcel indicated that instllation of FiOS wiring should not require a vote as there is no structural change and it is an optional service
- Dog Waste Stations: Page will research and recommend the suggested number of stations for the property
- Review of Property Walkthrough Report
New Items
- Emergency Contact Procedures
- Need to confirm the contact information and procedures SUHRCO has on file
- Board members provided Page with their contact information
- Identify homeowners to assist in emergency situations if items need to go beyond the board
- King County Maintenance Items:
- Wysong is getting bids to clean catch basins and to repair an access lid
- SUHRCO will contact landscaping company regarding maintenance of the swale
- Parking Space Sales:
- Requirs an amendment to the declaration and recorded with the county
- Homeowners would need toconsult legal counsel for this and should contact SUHRCO with any questions regarding the procedure
- Fall Letter to Residents: Topics covered will include satellite dishes, air conditioners, parking items (driveway and visitor), garbage procedures, insurance, and quiet hours
- Budge Draft: Marcel will provide the board with a budget draft prior to the next meeting
Additional Items
- Tammi met with Marcel to cover treasurer responsibilities and will also serve as a residet advocate
- A transition audit needs to be initiated;Marcel recommended Andre McAllister
- Timer may be installed on the fountain so that it only operatesbetween 8am – 120pm
- Wysong handled an issue regarding a towing reimbursement
- Marcel will contact Gregg’s regarding operating hours
- Wysong will number visitor parking spaces near cottages as designated in the declaration
- Play area will be power washed and installation of soft flooring will be researched
Adjournment:
Meeting was adjourned at 9:19 PM. The next general meeting will be held at 7:00 PM on October 8, 2007, at the Saxony Clubhouse.
Minutes submitted by Phillip Ramey, Secretary.