Saxony HOA

Download: August 2007 Meeting Minutes (PDF)

Saxony Condominium Association
Board of Directors Meeting
Meeting Minutes
August 13, 2007

Opening:
The regular meeting of the Saxony Condominium Association Board of Directors was called to order at 7:04 PM on August 13, 2007 at the Saxony Clubhouse

Present: Adam Bresson (President), Page Perey (Vice President), Phillip Ramey (Secretary), Marcel Scheel (SUHRCO)
Not Present: Tammi Collins (Treasurer), Tricia Simon (Member-at-Large)
Quorum? Yes

Owner’s Forum

• Noise Concerns: The Summer Reminder included that owners should keep television and stereo volumes at a reasonable level during the summer due to open windows
• Playground:
  • Concerns expressed regarding the hardness of the playground area surface
  • Suggested addition of other playground elements
• Building Access Gates:
  • Doors are easily opened by reaching around the mesh area; suggested that more mesh be added
  • Garage doors are being regularly used for walking access; suggested the addition of a pedestrian access door to reduce wear on the garage doors
• Mailbox Locks: Replacing individual mailbox locks are the responsibility of the owner

Updates

• Review of previous month’s operating budget and meeting minutes
• Pond Status: Marcel will check with Suljo regarding repair of the pond
• Unit #38 Parking in Driveway: Violation letter will be sent with a set date for removal of car from driveway
• Unit #G104 Sprinkler: Sprinkler was adjusted to point away from the unit; letter will be sent to owners to confirm this has been resolved
• Unit #B106/#B206 Plumbing Issues: Problems have been resolved; will follow up with owners of B106
• Unit #A204 Noise Complaint: SUHRCO will provide status of violation letter

Ongoing Items

• Rental Cap Agreement: Adam will forward draft to board members for review and approval at next meeting
• Garbage/Recycling:
  • Page will update wording of signs
  • SUHRCO will solicit additional bids for signage
• Parcel Boxes: MOTION to approve the purchase of two (2) parcel box units by Page, seconded by Adam and passed
• Saxony HOA website: Phill will provide the board with a complete draft of the site by Monday, August 20th for approval by Monday, August 27th
• Construction Updates:
  • Wysong estimates siding will be complete by the end of August and hopes to have painting complete before the rainy season; this is dependent upon weather
  • Intercom systems have been fixed
• Property Walkthrough Report:
  • Will seek bid for replacement of pedestrian door to the garage, the addition of an additional pedestrian door, and installation of additional mesh to building access doors
  • SUHRCO will provide information regarding dog waste stations

New Items

• Unit #10 Complaints: Adam will collect information/evidence related to complaints about the unit
• FiOS Wiring:
  • SUHRCO will advise if the addition of fiber optic cable by Verizon would require an owner vote
  • Adam will work to collect necessary signatures to demonstrate owners are interested in service
• SUHRCO/Wysong Response Times: Both companies should acknowledge any requests or inquiries within 24-48 hours of submission

Additional Items

• Unit #G103 in-wall air conditioner request: MOTION to deny request for installation of in-wall air conditioner by Page, seconded by Phill and passed
• Phill will create copies of minutes for the minutes box after minutes are approved by the board; Currently Page will continue to update the information kiosk
• Letter will be sent to all owners reminding them that window air conditioning units are not permitted
• Val will be contacted and asked to include both Page and Adam on construction update mails
• Adam will CC all board members on important communications
• Unit #C303 auto damage: Wysong will repair damage caused by leaks

Adjournment:
Meeting was adjourned at 8:38 PM. The next general meeting will be held at 7:00 PM on September 10, 2007, at the Saxony Clubhouse.

Minutes submitted by Phillip Ramey, Secretary.