September 2007 Meeting Minutes

Download: September 2007 Meeting Minutes (PDF)

Saxony Condominium Association
Board of Directors Meeting
Meeting Minutes
September 10, 2007

Opening:
The regular meeting of the Saxony Condominium Association Board of Directors was called to order at 7:05 PM on September 10, 2007 at the Saxony Clubhouse

Present: Adam Bresson (President), Page Perey (Vice President), Phillip Ramey (Secretary), Tammi Collins (Treasurer), Tricia Simon (Member-at-Large), Marcel Scheel (SUHRCO)
Quorum? Yes

Owner’s Forum

  • Water billing concerns
  • Noise issue related to howling dogs off property
  • Concerns regarding privacy and the selling of information to mailing lists
  • Questions regarding satellite dish rules
  • Vents:
    • Questions regarding how to open vents and which are external
    • G-building resident request for stairwell ventilation due to smoke
  • Homeowner in need of reimbursement for Roto Rooter bill
  • Two homeowners expressed a need to receive HOA payment stubs
  • Utilities:
    • Inquiry into progress of installation of FiOS
    • Homeowner noticed gas smell by gas meters; advised to contact PSE
  • Security:
    • G-building callbox is not functioning; the phone line was disconnected by Verizon and Wysong/SUHRCO are looking into resolving this
    • Concerns expressed regarding insecurity of entry gates
  • Maintenance:
    • Bushes near Unit #39 in need of trimming
    • Garbage/recycling in the garage
  • Construction:
    • Homeowner reported wall damage in unit due to construction; will contact Wysong
    • Nails in roadway
    • Worker conduct

Updates

  • Review of previous month’s operating budget and meeting minutes
  • SUHRCO & Wysong agreed to a 24-48 hour initial response time to homeowners
  • Construction Update:
    • Paperwork has been filed for fire sprinkler replacement
    • Wysong is investigating and working to resolve garage and storage leaks as well as courtyard drainage issues
    • Siding installation hs been delayed due to delays in receiving materials; weather and delivery of materials permitting, installation is scheduled to be completed by September 30, 2007

Ongoing Items

  • Rental Cap Agreement:
    • Will post draft on HOA website (Saxonyhoa.org) for community feedback through October 1st
    • Comments will be reviewed at the October meeting with final board approval at the November meeting and a mail vote following approval
  • Garbage/Recycling Signage:
    • Page investigated additional sources for production; Kinko’s found to be significantly less expensive than ArtCo
    • Signage will not be purchased/installed until after siding is complete
    • Page will provide updated text suggestions and seek approval by the board in October
  • Parcel Boxes: Adam ordered two (2) parcel boxes following the last meeting and they should arrive within 2-3 weeks with installation completed by early October
  • HOA website (saxonyhoa.org):
    • MOTION to approve the current draft site as final by Adam, seconded by Page and passed
    • Phill will work with the board to create and add an F.A.Q. page
  • Neighborhood Watch: Adam is continuing to collection information and concerns from homeowners and will report at the October meeting
  • FiOS Installation:
    • Adam has been in contact with Verizon; Saxony is on the list to have a consultant come out to the property
    • Marcel indicated that instllation of FiOS wiring should not require a vote as there is no structural change and it is an optional service
  • Dog Waste Stations: Page will research and recommend the suggested number of stations for the property
  • Review of Property Walkthrough Report

New Items

  • Emergency Contact Procedures
    • Need to confirm the contact information and procedures SUHRCO has on file
    • Board members provided Page with their contact information
    • Identify homeowners to assist in emergency situations if items need to go beyond the board
  • King County Maintenance Items:
    • Wysong is getting bids to clean catch basins and to repair an access lid
    • SUHRCO will contact landscaping company regarding maintenance of the swale
  • Parking Space Sales:
    • Requirs an amendment to the declaration and recorded with the county
    • Homeowners would need toconsult legal counsel for this and should contact SUHRCO with any questions regarding the procedure
  • Fall Letter to Residents: Topics covered will include satellite dishes, air conditioners, parking items (driveway and visitor), garbage procedures, insurance, and quiet hours
  • Budge Draft: Marcel will provide the board with a budget draft prior to the next meeting

Additional Items

  • Tammi met with Marcel to cover treasurer responsibilities and will also serve as a residet advocate
  • A transition audit needs to be initiated;Marcel recommended Andre McAllister
  • Timer may be installed on the fountain so that it only operatesbetween 8am – 120pm
  • Wysong handled an issue regarding a towing reimbursement
  • Marcel will contact Gregg’s regarding operating hours
  • Wysong will number visitor parking spaces near cottages as designated in the declaration
  • Play area will be power washed and installation of soft flooring will be researched

Adjournment:
Meeting was adjourned at 9:19 PM. The next general meeting will be held at 7:00 PM on October 8, 2007, at the Saxony Clubhouse.

Minutes submitted by Phillip Ramey, Secretary.

This entry was posted on Sunday, October 7th, 2007 at 4:05 pmand is filed under Minutes. You can follow any responses to this entry through the RSS 2.0 feed. Both comments and pings are currently closed.

Comments are closed.