August 2011 – Board Meeting
Board Meeting
Minutes
Wednesday, August 17, 2011
Call to Order 7:00 PM
Quorum All board members present
1. 2010 Financial Audit
- Completed and submitted
- Auditor recommended establishing reserves
- Setting up a reserve fund was postponed during the lawsuit. Now that settlement is completing, the board will now figure out project plan settlement dispersion and reserve fund plan
2. Bank Offer for B103 and E102 Accepted
- Board is engaging with general counsel to determine dispersal of funds obtained from sale (Cece and Peter will do)
3. Landscaping Update
- Page will do property walk-through on 8/18 with Greg
- Corner plants – please remove
- Bark
- Second entrance
- Walk the edges
- Confirm what is included in the contract (behind F & G etc….) What is included in the contract and how often.
4. Dog waste signs
- Page will meet with Suljo to discuss sign placement
- Memo to community will be posted at mailboxes to inform community
5. Fall newsletter
- Marcel – include all the normal things and also include a request that residents go to the website to submit the current email in order to receive newsletters electronically
6. Minol
- Billing sent irregularly and window of time to pay too short.
- Cece will contact SUHRCO to address issue
7. Website
- Up to date and functioning
8. Construction Project Financing
- Explore different banks for best rate
- Explore financing through contractors for best rate
9. Google – use Google Tools for Board Work
- Peter will set up a Google calendar and an online repository of documents
10. Resale Document
- Yes all board members have received a copy
11. Parking
The board had a discussion about ongoing parking concern listed below:
- Cottage owners and renters parking on parking slips.
- Owners and renters using visitor parking spaces and spaces owned by the association and available for rent as regular parking spaces
- Community policies are:
- A decision on how to address these concerns will be tabled for the September meeting. The board is interested in what community members think about parking issues.
12. Play Structure
- Board will research new play structures to replace the aging play structure
- Suljo – please clean graffiti inside the play structure tube
13. Meeting with Keith Soltner architect
- Monday, August 22nd, 2011 at 7:00 PM in the cabana
14. Building B Parking lot door still askew
- Marcel will send Maintco to repair again
15. Property Walkabout
Board would like to re-establish monthly walk-abouts
16. Settlement funds
- Motion to approve distribution of settlement funds as outlined the original documents sent to the board by Goff & DeWalt. Unanimously approved.
- Motion to open an account at a credit union to deposit remainder of settlement funds from lawsuit against Wysong. Unanimously approved.
Adjourn 8:04PM